Up for Growth Action - Office Manager

Up for Growth Action - Office Manager

Overview

Up for Growth (“Up for Growth”) is a 501(c)(3) nonprofit research and education organization and a 501(c)(4) public advocacy organization that seeks to improve the quality of life for working families and create communities that are accessible and affordable for all by promoting more housing close to jobs, efficient transportation, and desirable local amenities.

Up for Growth is hiring an Office Manager to provide high-level administrative and operational support to our entire team.  Reporting to the Director of Operations, this role represents an opportunity to support a dynamic and quickly growing organization and is critical to providing high quality and impactful services for Up for Growth’s policy and housing initiatives.

Roles and Responsibilities

The ideal candidate is expert at Microsoft Office, highly self-motivated, professional, and capable of managing multiple and complex projects in a fast-paced, dynamic nonprofit environment.

Key responsibilities include providing high-level administrative support to our entire team; designing and implementing office operations and procedures; controlling correspondence; designing and maintaining filing systems; reviewing and approving supply requisitions; other clerical functions as needed.

Essential Functions

  • Competently manages a high-volume of incoming phone calls, emails and staff support needs
  • Coordinates appointments and meetings and manages complex staff calendars and schedules.
  • Coordinates all domestic travel, including flight, hotel, and car rental reservations for Executive level staff.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Oversees adherence to office policies and procedures
  • Develops and implements process improvement plans
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records and collateral
  • Designs, maintains, and preserves collateral library
  • Maintains a safe and secure working environment
  • Manages contract and price negotiations with office vendors, service providers and office lease
  • Produces reports, composes correspondence, and drafts new contracts.
  • Creates presentations and other management-level reports

Background/Skills/Abilities

  • A minimum of 2-3 years of experience as an Office Manager reporting directly to senior management.
  • Proficient in Microsoft Office.
  • Loves bringing order to chaos and continuously refining processes to improve efficiency.
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
  • Excellent interpersonal skills.
  • Friendly and professional demeanor.
  • Can cite experiences demonstrating excellent judgment, adaptability, integrity, and initiative.

To Apply

To apply, please email Adele Borbee, Recruiter, Careers in Nonprofits, your resumé.